Safeguarding Information
Bottisham, Lode, Stow-cum-Quy, Swaffham Bulbeck and Swaffham Prior
Anglesey Benefice Safeguarding Information
The PCC’s in the Anglesey Benefice have adopted the House of Bishops’ “Promoting a Safer Church; safeguarding policy statement”. The policy has
6 policy commitments:
- Promoting a safer environment and culture
- Safely recruiting and supporting all those with any responsibility related to children, young people and vulnerable adults within the Church
- Responding promptly to every safeguarding concern or allegation
- Caring pastorally for victims/survivors of abuse and other affected persons
- Caring pastorally for those who are the subject of concerns or allegations of abuse and other affected persons
- Responding to those that may pose a present risk to others.
A “young person” means any individual aged 14 to 17 years old. A ‘vulnerable adult’…..refers to a person aged 18 or over whose ability to protect himself or herself from violence, abuse, neglect or exploitation is significantly impaired through physical or mental disability or illness, old age, emotional fragility or distress, or otherwise; and for that purpose, the reference to being impaired is to being temporarily or indefinitely impaired...” This policy is in place to ensure that all children, young people and vulnerable adults remain safe and well cared for whilst they are involved in any activity run by churches in the Anglesey Benefice.
All those who carry out activities in the name of the church will be made aware of their duty to safeguard and protect others and anyone working directly with children, young people or vulnerable adults will be required to have a disclosure and barring check.
Our Benefice Safeguarding Officers are:
Peter Goldsmith 01223 812525, Brenda Wilson 01638 743937,
Carol Kitson 01223 811673. Carol has a particular responsibility for junior bellringers.
Safeguarding on Zoom
- Don’t advertise the Meeting ID and Password:
Each Zoom Meeting has a unique ID number and password. Give these to meeting participants directly (e.g via email or telephone), don’t put them somewhere where anyone can see them (for instance, on a publicly-accessible Facebook page).
- Passwords are now created automatically and will be required for every meeting; however, Zoom uses a 6 digit/character password as a default. It is recommended that you add 4 additional characters making it 10 to fall in-line with our password policy.
- Use the Waiting Room option:
This is now a default feature but it is still best to check. When enabled, anyone who joins the meeting will be placed into a ‘waiting room’ where they will be shown a message stating “Please wait, the meeting host will let you in soon”. The meeting host will then be alerted when anyone joins the meeting and can see those waiting by clicking on the ‘Manage Participants’ button on the meeting toolbar.
- Lock the meeting when everyone is in:
If everyone has joined your meeting and you are not inviting anyone else, you should lock the meeting so that nobody else can join. To do this, click on the ‘Manage Participants’ button on the Zoom toolbar and select ‘MORE’ at the bottom of the participants page. Then select the ‘Lock Meeting’ option.
- Disable participant screen sharing:
As a host, this can be done in a meeting by clicking on the up arrow next to ‘Share Screen’ in the Zoom toolbar and then clicking on ‘Advanced Sharing Options; as shown below. When the Advanced Sharing Option screen opens, change the ‘Who can Share?’ setting to ‘Only Host’. If the meeting requires others to share documents, send these to the host for display.
- Know who is in the meeting:
Youth leaders and others involved in this ministry in the church will need to consider how to manage this risk, ensuring that whoever is involved in video-conferencing sessions with young people is appropriate to be there. Churches may decide that only those who can turn their camera on can be involved in video sessions with young people.
- How do we make contact?
Many video conferencing platforms require the email address of participants. Best practice is to use parents’ emails addresses to invite a young person to a video call during church youth work.
- How do we protect workers and volunteers?
The rule about lone working is key here: at least two adult leaders should be involved in any video call, just as with all other work with children and young people in church. Additionally, leaders should use a church-only email address or profile when engaging in video calls, avoiding their personal contact details.
Safeguarding Information
Bottisham, Lode, Stow-cum-Quy, Swaffham Bulbeck and Swaffham Prior
Anglesey Benefice Safeguarding Information
The PCC’s in the Anglesey Benefice have adopted the House of Bishops’ “Promoting a Safer Church; safeguarding policy statement”. The policy has
6 policy commitments:
- Promoting a safer environment and culture
- Safely recruiting and supporting all those with any responsibility related to children, young people and vulnerable adults within the Church
- Responding promptly to every safeguarding concern or allegation
- Caring pastorally for victims/survivors of abuse and other affected persons
- Caring pastorally for those who are the subject of concerns or allegations of abuse and other affected persons
- Responding to those that may pose a present risk to others.
A “young person” means any individual aged 14 to 17 years old. A ‘vulnerable adult’…..refers to a person aged 18 or over whose ability to protect himself or herself from violence, abuse, neglect or exploitation is significantly impaired through physical or mental disability or illness, old age, emotional fragility or distress, or otherwise; and for that purpose, the reference to being impaired is to being temporarily or indefinitely impaired...” This policy is in place to ensure that all children, young people and vulnerable adults remain safe and well cared for whilst they are involved in any activity run by churches in the Anglesey Benefice.
All those who carry out activities in the name of the church will be made aware of their duty to safeguard and protect others and anyone working directly with children, young people or vulnerable adults will be required to have a disclosure and barring check.
Our Benefice Safeguarding Officers are:
Peter Goldsmith 01223 812525, Brenda Wilson 01638 743937,
Carol Kitson 01223 811673. Carol has a particular responsibility for junior bellringers.
Safeguarding on Zoom
- Don’t advertise the Meeting ID and Password:
Each Zoom Meeting has a unique ID number and password. Give these to meeting participants directly (e.g via email or telephone), don’t put them somewhere where anyone can see them (for instance, on a publicly-accessible Facebook page).
- Passwords are now created automatically and will be required for every meeting; however, Zoom uses a 6 digit/character password as a default. It is recommended that you add 4 additional characters making it 10 to fall in-line with our password policy.
- Use the Waiting Room option:
This is now a default feature but it is still best to check. When enabled, anyone who joins the meeting will be placed into a ‘waiting room’ where they will be shown a message stating “Please wait, the meeting host will let you in soon”. The meeting host will then be alerted when anyone joins the meeting and can see those waiting by clicking on the ‘Manage Participants’ button on the meeting toolbar.
- Lock the meeting when everyone is in:
If everyone has joined your meeting and you are not inviting anyone else, you should lock the meeting so that nobody else can join. To do this, click on the ‘Manage Participants’ button on the Zoom toolbar and select ‘MORE’ at the bottom of the participants page. Then select the ‘Lock Meeting’ option.
- Disable participant screen sharing:
As a host, this can be done in a meeting by clicking on the up arrow next to ‘Share Screen’ in the Zoom toolbar and then clicking on ‘Advanced Sharing Options; as shown below. When the Advanced Sharing Option screen opens, change the ‘Who can Share?’ setting to ‘Only Host’. If the meeting requires others to share documents, send these to the host for display.
- Know who is in the meeting:
Youth leaders and others involved in this ministry in the church will need to consider how to manage this risk, ensuring that whoever is involved in video-conferencing sessions with young people is appropriate to be there. Churches may decide that only those who can turn their camera on can be involved in video sessions with young people.
- How do we make contact?
Many video conferencing platforms require the email address of participants. Best practice is to use parents’ emails addresses to invite a young person to a video call during church youth work.
- How do we protect workers and volunteers?
The rule about lone working is key here: at least two adult leaders should be involved in any video call, just as with all other work with children and young people in church. Additionally, leaders should use a church-only email address or profile when engaging in video calls, avoiding their personal contact details.
